The Model Train Show Details
For those that are helping with The Model Train show on March 14th and March 15th here are the details about load-in and load-out.
LOAD-IN
Set up will begin on Friday, March 13th. This year the Show will be in Ballroom B. To facilitate the load-in and load-out process, we will stagger the arrival/set up times for modular layouts with those away from the main unloading “thoroughfare” having earlier times than those in the path of the unloading. Your arrival time has been set at 12:30 p.m. Please inform your set-up volunteers and drivers that arriving earlier than the assigned time may result in unnecessary and unwanted delays. Vehicles will not be allowed to drive into the hall. We appreciate your cooperation on this.
PASSES
As in previous years we will be allocating a set number of passes to each modular group. As you are aware, this Train Show is the Piedmont Division’s principle fundraiser and so we are committed to maximizing entry receipts and minimizing free entry badges/passes. Please take the following into consideration:
Passes are not required for set up and take down on Friday and after 4 p.m. on Sunday.
Passes are transferable, i.e. if 10 people come in to run trains on Saturday with another 10 coming in on Sunday, those passes can be passed from one operating group to the next.
Passes/badges will be available on Saturday and Sunday morning at the volunteer desk at the front of the hall.
Given the size and number of modules for your layout, you will be allocated 6 free passes.
LOAD-OUT
Take down may commence at 4 p.m. and the load-out process will be the same as previous years. Once the layout is ready to load into a vehicle/trailer at the dock, a group member should contact Charlie for a ‘GREEN’ load-out pass(es) for driver(s) to bring the vehicle(s) to the dock. Without the pass, the driver will NOT be allowed be allowed down the driveway to the dock. We seek your cooperation on this to ensure a smooth and orderly load-out of layouts to make space for vendors at the dock.